Forestry and Land Scotland - Tree and Seed Haulage Contract aligned Tender training

Forestry and Land Scotland (FLS) wish to raise awareness and provide information to tenderers about the Tree and Seed Haulage tender and invite those interested to join this free webinar 

Webinar will consist of:

• Introduction from SDP and housekeeping
• Welcome from Forestry and Land Scotland 
• Presentation on the details listed below 
• Live demonstration of the PCS portal to find the FLS contract notice.
• How to access the Tender documents on PCS-T portal and the FLS buyer attachments.
• Live Q&A

Items that will be covered

• What FLS Are Looking For In a Bidder
• Technical and Operational Requirements
• Pricing and Costing
• Evaluation Criteria
• Selection Criteria
• Scoring System: 
• Decision-Making Process

Objectives

• To inform and support suppliers across the country in bidding for the contract ;
• Demonstrate a collaborative approach to supplier support and engagement;
• Showcase the upcoming tender, including key points or conditions FLS wished to apply for the opportunity;

Changes from the Last Contract

• Scope Adjustments: Highlight any changes in the scope of work compared to the previous contract.
• Updated Terms and Conditions: Any changes from previous contract
• Performance Expectations: Discuss changes in performance expectations or benchmarks.
• Reporting: Discuss sustainability requirements, community benefits and fuel reporting.

 What FLS Are Looking For In a Bidder

• Bidder Qualifications: Qualifications, experience, and expertise expected from bidders.
• Innovative Approaches: Encourage bidders to propose innovative solutions or value-added services.
• Collaboration: Cover expectation to work collaboratively during the contract

Technical and Operational Requirements

• Technical Specifications: Cover the technical requirements of the project in detail.
• Operational Challenges: Address any specific operational challenges or considerations.
• Compliance Requirements: Highlight any legal, regulatory, or safety compliance needs.

Pricing and Costing

• Pricing Structure: Explanation of the pricing structure
• Cost Components/drivers: what should be included in the cost (Fuel, wages, labour, materials, overheads, maintenance costs, contingencies etc).
• Value for Money: Emphasis on the importance of competitive pricing and value for money.

Evaluation Criteria

• Selection Criteria: Talk through the key criteria that will be used to evaluate the bids (e.g., price and technical ability).
• Scoring System: explanation of the scoring system and weightings for different criteria.
• Decision-Making Process: Provide an overview of the decision-making timeline and how bidders will be notified.

Procurement Process and Timeline

• Submission Requirements: Outline the documents and information required for submission.
• Key Dates: Provide a clear timeline, including submission deadlines, evaluation period, and contract award date.
• Q&A Process: Explain how bidders can submit questions and how responses will be provided.

Risks and Challenges

• Potential Risks: Discuss any known risks and how you expect bidders to address them.
• Risk Mitigation: Encourage bidders to propose risk mitigation strategies.

Administrative Details

• Contact Information: Provide contact details for further questions or clarifications.
• Document Access: Explain how bidders can access tender documents, addendums, and other necessary information.
• Confidentiality and Ethics: Remind bidders of confidentiality and conduct during the tender process.

How to prepare for this event

You can attend the webinar from the comfort of your own desk – the joining instructions and Cisco WebEx link are contained within the confirmation email received at time of booking, and also within the reminder emails. To prepare, you can access SDP’s top tips on how to join a webinar, or alternatively please email info@sdpscotland.co.uk if you have any further questions about the joining process.

Please feel free to join the webinar on or just before the start time.